Office Assistant

Description

JOB DESCRIPTION – Office Assistant

Reporting to: Office Assistant

Geographic Location: Ideal Candidate will be a resident of Ahmedabad

Experience: In Plywood or Allied Industry

Age group: 25 to 35 years

Responsibilities:

Coordinating office activities and operations to secure efficiency and compliance to company policies

Supervising administrative marketing staff and dividing responsibilities to ensure performance

Keep stock of office supplies and place orders when necessary

We are looking for a reliable office assistance, they will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures.
• Create and update records and databases of Associates Dealers, Architects & Interior.
• Track stocks of gift items supplies to market and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Maintain complete documentation of all the employees of the company.
• Assist in Organizing sales meets, dealers meet, assist the management in promoting sales through senior sales executives

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred